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Resources for Board and Committee Members

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This webpage has been developed by the Office of the Town Administrator and the Town Clerk. It will house useful documents for board and committee volunteers relating to the posting of minutes and agendas, Open Meeting Law, Conflict of Interest Law, and more. If you need information and can't find it here, please email Connor Read at cread@easton.ma.us

 

Updated (October 17, 2016)

 

Board and Committee Training:

In September of 2016, the Town of Easton conducted a seminar covering important topics pertinent to all Board and Committee members. These included: Open Meeting Law, Public Records Law, Ethics, and the Town's Social Media Policy. For your benefit, full coverage is available below. 



Resources for Members:

 

Social Media Policy for Board and Committee Members - 2016

Town of Easton Election Calendar and Candidate Information
- 2015


Easton Commission and Board Member Handbook - This handbook is a comprehensive guide to serving on volunteer boards in the Town of Easton. Please read through it carefully.

Board of Selectmen's Agenda Scheduling Policy - Boards and Committees often wish to submit items to the Board of Selectmen for discussion, action or consideration. Due to the volume of these requests, the Selectmen have established a policy for submission of such requests. Please review this policy.

 

Conflict of Interest Law Summary - This is a summary provided by the Town Clerk of Massachusetts Conflict of Interest Law.

State Ethics Testing Information - information as well as testing materials for the State Ethics Commission's Conflict of Interest Law.

 

Open Meeting Law Guide - This guide will assist board members with compliance with Massachusetts Open Meeting Law.

Open Meeting Law Training Videos - These videos are made available by the Massachusetts Office of the Attorney General

 

Certificate of Receipt of OML Materials - A certificate to be returned to the Town Clerk.

 

Agenda Posting Template - (UPDATED 4/15/15 to reflect the naming of the Selectmen's Room the Colleen A. Corona Board Room) This is the word.doc file that all boards must use for their meeting agendas. All agendas must be sent to the Clerk's Office in compliance with the naming conventions listed here.

 

Agenda Posting Checklist

 

Executive Session Checklist - Helpful guidelines to follow regarding executive sessions.

 

Minutes and Agenda Naming Conventions - These file names must be used by board members for minutes and agendas so that they can be automatically sorted and filed on our Minutes on Demand webpage.  

 

Town of Easton Volunteer Application Form - This form is used for new applications as well as reapplying when member terms expire. Please note - the fillable PDF format does not always format properly on Mac OS and iOS computers and mobile platforms. If you are using one of these operating systems, please download the Microsoft Word version of the application